People Team Coordinator

London - Kings Cross

The People Team Coordinator will play an important role in providing a professional and effective service covering the entire employee lifecycle. You will support specialists and People Business Partners in the People team managing administrative processes for cyclical employee activities along with People related projects. This role will provide you with the exciting opportunity to work across a wide range of People related tasks, which includes but is not limited to hiring, onboarding, training and the first stages of resolving employee concerns. The ideal candidate for this role will be detailed oriented, curious, proactive and optimistic. You will ideally have prior experience working with People/ HR processes across the entire employee life-cycle. You will take great pride in maintaining accurate data and will understand the importance of data integrity as it relates to business decision making. You will have a natural interest in people and what motivates them to perform at their best. You will be a confident and clear communicator and be able to share your opinions in a structured and considered manner. Ideally, with an interest in technology and innovation, you will be self-driven and motivated to make a real difference both within the People team as well as within Digital Catapult as a whole. You will be comfortable working within a dynamic environment that at times can feel ambiguous and fast-paced. In this role, you will have the opportunity to work with colleagues across the organisation and at all levels. Digital Catapult is an inclusive employer and we take pride in having a diverse team of people working with us. As such, an interest in and commitment to equality, diversity and inclusion is important in this role. Closing Date for Applications:21st April 2021. Expected Date of Hire: June 2021

what you’ll do
  • Provide first line support to our employees and line managers on a day to day basis ensuring a positive employee experience
  • Escalate issues/ queries in appropriate situations to more senior members of the People team
  • Work with the Senior People Operations Analyst to administer employee life-cycle processes including creating offer packs, liaising with IT for new hires/ leavers, supporting on-boarding and induction of new hires, background checking, payroll preparation, compensation & benefits administration
  • Maintain accurate and up to date employee data across all of our systems including the HRIS, employee files, payroll and benefits related systems relating to new starters, leavers and ongoing employee changes
  • As required, liaise with outside providers/ vendors for benefits administration
  • Provide support to our people for queries relating to pay, benefits, policies and processes
  • Deliver reports to finance department for project costing purposes
  • Support our People Business Partner for Talent Acquisition on an ad hoc basis on hiring related processes including: use of the Applicant Tracking System (ATS), posting roles, reviewing applications, coordinating interviews
  • Support our Senior People Business Partner on L & D related initiatives on an ad hoc basis including booking training courses, researching providers, maintaining systems
  • Support with organising cultural events, People led company meetings and celebrations
  • Embrace the opportunity to work on people related projects that may be beyond your current experience
  • Champion diversity and inclusion in all aspects of People team activities.
what we’re looking for
  • Proven experience of working as an People/ HR Assistant / Administrator or in a role that requires similar skills (this experience may come from outside of the HR/ People discipline)
  • Good working knowledge of People / HR Processes and administration advantageous
  • Excellent attention to detail and data accuracy
  • High integrity and discretion – understands confidential nature of the work and adheres to strict data security/ GDPR requirements
  • Knowledge and experience of using different types of systems - our current HRIS is SagePeople, built on Salesforce, therefore knowledge of SagePeople and/or Salesforce would be a great advantage, as would knowledge of ATS, but training will be provided
  • Ability to prioritise, multi-task and manage conflicting workloads and to prioritise appropriately
  • Ability to form positive working relationships, collaborate and communicate effectively at all levels of the organisation
  • Strong team ethic with the ability to work independently
  • Openness to considering new ways of doing things and to sharing knowledge and ideas.
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